Are you wondering how to send a fax without owning an actual fax machine? You are not alone.
Sending a fax using your Outlook email is one of the most efficient and convenient methods available today.
The ability to fax from email lets you enjoy the old-school reliability of faxing without leaving your computer.
Even though it sounds a little techy, the process is very beginner-friendly and quick once you know the right steps.
In this guide, you will learn how to send a fax using your Outlook email easily.
How to Send a Fax via Email Using Outlook
To send a fax via your Outlook email, you will need to sign up with an online fax service and link it to your email account.
Another method that some companies use is integrating a fax server with Outlook, but for individuals, online fax services are faster and more accessible.
Let’s get started.
- Choose an online fax service
- Set up your email to fax connection
- Send your fax through Outlook
1. Choose an online fax service
This is the most important step because Outlook does not have a built-in fax feature.
You need to select an online fax service that supports email-to-fax functions.
Some popular options include eFax, MyFax, and MetroFax.
Once you sign up, you will be assigned a dedicated fax number which will be connected to your email address.
2. Set up your email to fax connection
After you choose your fax service, you need to set up the link between your email and your fax number.
Typically, you will have to verify your Outlook email address with the fax service.
They will usually send you a confirmation link or code to complete this process.
3. Send your fax through Outlook
Now comes the easy part – sending the actual fax.
Compose a new email in your Outlook account.
In the “To” field, you will type the fax number followed by the fax service’s domain (example: 1234567890@efaxsend.com).
Attach the document you want to fax as a PDF, Word file, or image.
The subject line can be left blank or used as a cover sheet title, depending on the fax service.
Hit “Send” and your fax will be delivered as if it was sent from a physical fax machine.
Conclusion
Sending a fax through Outlook is a smart way to bridge the gap between traditional communication and modern convenience.
Even though the process might seem strange at first, once you set it up, it is just like sending a regular email with a few small changes.
This guide gives you the easy steps to send a fax through your Outlook email without needing any fancy hardware.
While it is not a 100% traditional fax machine experience, it achieves the same result and keeps things simple.
Until technology evolves even further, this method will remain a reliable option for faxing directly from your Windows computer using Outlook.
Additional Reading:
Outlook Won’t Open In Safe Mode? Try These Fixes
How To Hide Attendees In Outlook Invite
How To Access Outlook.com Email From VBA
Brianna is based in Minnesota in the US at the moment, and has been writing since 2017. She is currently a 3rd Year med student at the time of writing this.
